Attending drafting meetings with related professional parties
Checking and processing share applications and identifying suspected multiple applications
Preparing share allocation formula and conducting balloting for over-subscriptions
Preparing share allotment data files for submission to Hong Kong Securities Clearing Company Limited (“HKSCC”) for electronic application instructions to HKSCC
Providing designated website and enquiry hotline for the public to check results of allocation of shares
Dispatching refund cheques and share certificates to applicants
Dealing with enquiries from applicants and the investing public
Assisting related parties in the role of share registrar throughout the listing process
Registry Management
Maintaining up-to-date registers of members
Attending to registration of share transfers, removal of shares between local and overseas registers, repurchase/buy back of shares, allotment of new shares and issues of share certificates
Producing reports to clients and for statutory filing
Reporting on movements in issued securities
Attending to registration of legal documents, transmission of shares and requests for changes in the registration particulars of shareholders
Meeting Management
Receiving and compiling summary of proxy votes
Preparing attendance registers and voting documents
Managing shareholders attendance at the meeting venue
Preparing customized programmes to suit clients’ polling procedure
Acting as scrutineer for the poll vote
Shareholders Communication
Distributing financial reports and other corporate communication
Maintaining a database of elections made by shareholders for receiving corporate communication in language and format choices
Preparing personalized notification letters or emails to shareholders who have chosen or are deemed to have chosen to read corporate communication on websites
Addressing investor enquiries and correspondence
Dividend Management
Assisting clients to review timetable for dividend payment
Drafting and printing dividend warrants and producing data file of dividend payment in the file layout as specified by clients’ paying banks
Processing payment of scrip dividend with cash option or cash dividend with scrip option, and processing election forms
Distributing cash/scrip dividends to shareholders
Assisting clients in reconciling unclaimed dividends and dealing with claims for dividends and replacement issues
New Issues of Shares
Attending to allotments of new shares and issues of share certificates for placing of shares, public offer, capitalization issue of shares, consideration issue or share subscription
Advising on the procedure for deposit of new placing shares direct to CCASS
Attending to issue of new shares and share certificates upon exercise of share options under Share Option Scheme, conversion of registered warrants or convertible securities or bonds/notes
Corporate Actions
Attending to open offer, rights issue, bonus issue of shares or issue of registered warrants
Managing registry work for cash offer, acquisition or merger or change of domicile
Attending to consolidation or sub-division of shares, reduction in capital or other share capital re-organizations
Handling distribution in specie of shares
Attending to all other corporate actions within the scope of share registrar
eIPO Application
Free service – no service fee for using this online service
No barrier of location and time - you can submit your application online at any time and at any where during the offer period
Convenient payment and refund – through FPS orPPS phone or internet payment service and direct refund (if applicable)
Electronic notification – you will receive application acknowledgement, allotment and/or refund notification(s) via email
Environmentally friendly – submit your application without any papers
